First Transit Canada / Transdev located at 3032 Gladys Ave , Abbotsford, BC V2S 3Y2 is looking for an Office Coordinator. This is a permanent full-time position with 30-40 hours per week. The wage will be $29.00 per hour. We also provide additional benefits such as Health and Dental Insurance and RRSP matching.
Following are the major responsibilities:
- Excellent planning and coordination skills to organize meetings, schedules, committee meetings. Compile all materials for meetings.
- Manage the manual and computerized scheduling practices of the Fraser Valley Region Transit System
- Proficient editing and proofreading of letters, documents, and customer service reports and memos
- Strong verbal and written communications skills
Prepare and distribute meeting minutes - Handling clerical and administrative duties such as answering calls, ordering supplies, and preparing presentations
- Maintaining and organizing office documentation and employee records for Compliance
- Developing, implementing, and updating administrative policies and procedures
- Ensure there is full office vacation coverage – various departments
- Office coverage when needed – (training provided)
- High level attention to detail
- Research analytical skills to gather information
Requirements for this position are :
- High School Diploma, or equivalent
- Previous Office Coordination experience (preferred)
- Must be discrete, diplomatic and possess the ability to be proactively problem solve, and provide excellent client services to internal and external clients
- Interpret and analyze data, able to identify challenges or opportunities and make recommendations
- Strong customer service skills required
- Proficient in Microsoft Suite. Experience using M365 tools such as Word, Excel, Outlook, PowerPoint, SharePoint etc.
- Strong verbal communication skills and telephone etiquette skills; ability to respond and present professionally to callers and customers
- Highly organized and able to work with minimal supervision
Interested candidates can mail their resumes to 3032 Gladys Ave, Abbotsford, BC V2S 3Y2, or email at: HRWest.Recruitment@transdev.com