Overview
Languages: English
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: 1 year to less than 2 years
On site: Work must be completed at the physical location. There is no option to work remotely.
Terms of employment
Permanent employment: Full time-35 hours per week
Availability: Day, Early Morning, Flexible Hours, Morning, On Call, Overtime, Shift, Weekend
Start: as soon as possible
Vacancy: 1
Salary: $27.00/Hour
Responsibilities
Tasks
• Oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly.
• Provide support to staff and management, including handling correspondence, preparing documents, and scheduling meetings.
• Manage communication channels, such as phone calls and emails.
• Supervise office staff, including clerical and administrative personnel.
• Maintain filing systems and ensure the proper retention, protection, and disposal of records.
• Manage data entry and other record-keeping tasks.
• Oversee office supplies to ensure resources are available when needed.
• Establish and implement office policies and procedures to maintain order and efficiency.
• Review and update office policies as necessary to reflect changing needs.
• Assist with budget preparation and track expenditures.
• Process invoices and manage accounts payable and receivable.
• Coordinate with building management for office maintenance and repairs.
• Ensure a safe and clean work environment.
• Provide regular office operations reports to management and identify areas for improvement.
• Support the recruitment, onboarding, and training of new employees.
Supervision: 5-10 people
Experience and specialization
Computer and technology knowledge
• Microsoft Publisher
• Salesforce
• Electronic mail
• Electronic scheduler
• Spreadsheet
• Accounting software
• Inventory control software
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
Additional information
Security and safety: Criminal record check
Work conditions and physical capabilities
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload
Personal suitability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Time management
• Adaptability
• Integrity
• Team player