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Finance Administrative Assistant

A Brief Overview
The Faculty of Law is nationally and internationally recognized as a leading law school, with a distinguished record of outstanding teaching and research, and a high level of faculty, staff, and student engagement.

Reporting to the Director of Finance, the Finance Administrative Assistant is responsible for providing financial and administrative support to the Faculty of Law through the day-to-day administration of finance and payroll processes. This includes, but is not limited to, preparing and processing accounts payable and receivable transactions: purchase orders, invoices, expense reimbursements, deposits, and credit card reconciliations. In addition, the Finance Administrative Assistant processes student and casual employment contracts and corresponding timesheets/attendance reporting.

The Faculty of Law seeks a motivated and skilled individual for this position. The ideal candidate will have knowledge of accounting and bookkeeping principles, demonstrated experience using financial tracking and reporting systems, and strong organizational skills and attention to detail. If you are interested in this position, we encourage you to apply.This position performs general accounting and bookkeeping activities including accounts payable, accounts receivable, invoices, requisitions, and/or reconciliations. This position performs fund allocation to the appropriate budget line items/chartfield. This position also prepares and processes casual contract payroll requests, temporary employment contracts, vacation entries, and time-sheet reporting.

What you will doPerforms general accounting and bookkeeping activities including accounts payable, accounts receivable, invoices, requisitions, and/or reconciliations.

Performs accounting duties to support department activities.

Performs fund allocation to the appropriate budget line items/chartfield.

Prepares and processes casual contract payroll requests, temporary employment contracts, vacation entries, and time-sheet reporting.

Generates accounting reports to support the operations.
Provides guidance on financial rules and policies relevant to research grants and contracts.

Provides guidance on faculty members, students, and other support staff on the expense reimbursement process.

Performs clerical duties, including preparing correspondence and distribution of departmental mail.

Other duties as required in support of the department and/or unit.
Required EducationTwo-Year Community College Diploma.
in accounting preferred
or in finance preferred.
Required ExperienceMore than 1 year and up to and including 2 years of experience.
Experience in financial services practices considered an asset (e.g., maintaining accounting records, etc.). and

Experience in general financial control practices considered an asset (e.g., accounts payable, cost accounting, financial reporting, etc.). and

Experience with accounting practices considered an asset (e.g., general ledger, cash payments/collections, tax transactions, balance sheets, management reporting, cost accounting/budgeting and/or accounts payable/receivables, etc.). and

Experience working with diverse populations/equity deserving groups considered an asset. and

Experience working in a comparable client-focused environment considered an asset and

Experience working at a post-secondary education institution considered an asset.
Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and RequirementsKnowledge and insight of practical methods, techniques, and work processes that is typically acquired through a combination of technical training and/or work experience.
Provide information that requires technical or administrative explanation or interpretation.

Attempts to resolve a difficult or challenging interpersonal situation, or overcome resistance to gain cooperation, before referring to others.
Manage own work effectively and follows through on commitments, using the available resources.

May distribute work to deliver objectives on time and to the highest standard and help others access resources to support goal achievement.
Resolve recurring problems and situations using established procedure and guidelines.

Bring forward problems, obstacles or challenges to work completion in a timely manners so deadlines continue to be met.

Break down concrete issues into parts and selects best solution from clear alternatives and past practices.
Acknowledge and respect diverse cultural traditions and beliefs.

Question attitudes, comments and behaviours which are discriminatory and seeks out appropriate resources to remove these from the workplace.

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