Discover TRIUMF, Canada’s particle accelerator centre. We are a publicly funded, not-for-profit research lab that is a hub for discovery and innovation.
Our mission is to serve as Canada’s particle accelerator centre. We advance isotope science and technology, both fundamental and applied. We collaborate across communities and disciplines, from nuclear and particle physics to the life and material sciences. We discover and innovate, inspire and educate, creating knowledge and opportunity for all.
TRIUMF’s diverse community of nearly 600 multidisciplinary researchers, engineers, technicians, tradespeople, staff, and students create a unique incubator for Canadian excellence, as well as a portal to premier global collaborations. Fueling innovation and improving lives, we are committed to accelerating discovery and shaping a better world.
Are you ready to be part of an exciting team that fuels innovation and drives research forward? Look no further than the Office of Research Services (ORS) at TRIUMF!
Our ORS team is dedicated to providing essential administrative support to researchers, ensuring they have the resources they need to make groundbreaking discoveries. From managing funding to navigating complex agreements, we handle it all.
Now, we’re on the lookout for a talented Contracts Specialist to join our ranks. In this role, you’ll be the linchpin in the agreement process, from drafting and reviewing to negotiating and finalizing. Your expertise will be crucial in facilitating research, commercialization, and business agreements that propel TRIUMF’s mission forward.
But that’s not all – as a Contracts Specialist, you’ll also have the opportunity to safeguard and manage TRIUMF’s intellectual property portfolio, ensuring that our innovations are protected and leveraged to their fullest potential.
If you’re a detail-oriented professional with a passion for driving progress in the world of research, we want to hear from you! Apply now to join our team and be part of the next wave of scientific advancement at TRIUMF.
PRINCIPAL RESPONSIBILITIES:
Reviews, drafts, revises and negotiates various agreements, such as funding agreements (Tri-Agency, other government, foundation, foreign, Canadian and foreign university sub-awards or sub-contracts) and research and commercialization agreements (confidentiality, collaboration, memoranda of understanding, student exchange/hosting, material transfer, licensing, fee-for-service, research sponsorship).
Analyzes, reviews, drafts and revises simple, complex and specialized terms and conditions in agreements that balance TRIUMF’s risk and the needs of our unique customers, both internal and external.
Supports TRIUMF objectives by providing ongoing contracting/legal support to internal and external customers, including communicating and explaining legal, budgetary and compliance issues.
Performs risk analysis of all contractual documents and works proactively with internal stakeholders to initiate creative and effective mitigation plans and solutions.
Identifies the need for compliance reviews by senior management in conjunction with supervisor, and prepares information and documentation for such reviews.
Contributes to process improvement and activities related to the functions of the department.
Administers all contract management processes, including ensuring internal approvals have been obtained, reviewing contracts for completeness and accuracy and arranging for execution of contracts and archival of documents.
Designs/updates/streamlines contracting workflow and processes, manages contracting inbox, data entry, and reporting and analysis.
Analyzes issues, providing possible approaches for addressing or obtaining additional relevant information.
Serves as first-level point of contact for contracting queries.
Maintains and actively supports the review and development of internal contract guidelines, escalation matrixes, contract templates, budget templates and project specific files and databases.
Provides functional guidance and keeps internal and external teams aware of all contract statuses or pending issues, as needed. Prepares correspondence as necessary.
Assist supervisor with the administrative management of TRIUMF’s intellectual property portfolio.
Handles specialized administrative functions, such as entering information into electronic databases and files maintained and utilized by the ORS and organizing and maintaining files subject to attorney client privilege relating to legal matters.
Performs other functions such as proofreading, redlining, preparing documents, maintaining and updating form files, and organizing and maintaining reference materials and databases.
KNOWLEDGE AND SKILLS:
Able to assess, think critically and apply the concepts needed to review and analyze complex terms and conditions in research and non-research agreements.
Able to combine business acumen with risk mitigation abilities.
Strong knowledge of legal and contracting parameters.
Possess strong interpersonal and persuasion skills, and have the ability to interact productively and professionally with a wide range of internal and external stakeholders.
Strong drafting skills in English.
Attention to detail.
Strong organizational, analytical, and problem-solving skills.
Customer-focused and have the flexibility to deal with changing priorities.
Experience with improving contracting processes and making them more efficient.
MINIMUM QUALIFICATIONS AND EXPERIENCE:
A university degree and at least five (5) years relevant experience in contracts management and administration, including the drafting and negotiating research, commercial and other technology-related agreements; OR an equivalent combination of education, training and experience.
Proven experience or knowledge of the university or large science laboratory environment is an asset, as is experience in intellectual property (copyright, trademark and/or patents) and knowledge of U.S. government subcontracting regulations.
Applicants must be legally able to work in Canada on a permanent basis (Canadian Citizen or Permanent Resident).
Position type:
PermanentHours per week:
35Total Rewards
At TRIUMF, we value our employees and are committed to providing a competitive total rewards package. We offer comprehensive benefits that promote the well-being and security of our staff and provide an excellent opportunity to grow your career in a high-profile national research facility, where you can make a difference.
Salary Range:
$77,400.00 – $96,800.00
Benefits Information:
TRIUMF paid dental, extended health, vision care, emergency travel assistance, EAP, Life Insurance, and supplementary Wellness Benefits.
Excellent Employee Pension Plan
Disability benefits, and optional additional Life insurance and AD&D.
Generous time away
Maternity and paternity leaves and top-ups
As a requirement of this position, the successful candidate will need to provide acceptable proof that they have been fully vaccinated for COVID-19, or demonstrate that they are unable to be vaccinated against COVID-19 for reasons protected under the BC Human Rights Code. TRIUMF will grant reasonable accommodation requests up to the point of undue hardship.
Application closing date:
April 05, 2024
Apply now and be part of our extraordinary journey.
Learn more about the amazing research and work we do at TRIUMF.
http://www.rarestdrug.com
Equity, diversity, and inclusion are integral to excellence and enhance our ability to create knowledge and opportunity for all. Together, we are committed to building an inclusive culture that encourages, supports, and celebrates the voices of our employees, students, partners, and the people and communities we serve.
As an equal opportunity employer, committed to diversity, we encourage applications from members of groups that have been marginalised on any grounds enumerated under the B.C. Human Rights Code. All qualified applicants will receive consideration for employment.
Contact information:
Email: recruiting@triumf.ca
Phone: 604.222.1047
Fax: 604.222.3791
4004 Wesbrook Mall – Vancouver, BC – V6T 2A3
TRIUMF is located on the traditional, ancestral, and unceded territory of the xwməθkwəy̓əm (Musqueam) People, who for millennia have passed on their culture, history, and traditions from one generation to the next on this site.